Privacy Notice

1. Who is responsible for your personal data?

In this notice, “SvereSystems”, “we”, “us” and “our” mean SvereSystems operated by Sveresa Tmi. We decide why and how personal data is used for our own website, communication, marketing, and service delivery.

2. What personal data we may use

We only use data that is relevant to the interaction you choose to have with us. This may include:

• Contact details, such as your name, email address, company, role, website, or business page.
• Messages and form submissions, including Fit Check responses, enquiries, email replies, and information you choose to send us.
• Service material, including offer descriptions, target-client information, first messages, replies, follow-ups, and other business context submitted for a written review.
• Free PDF download details, such as your email address, the product requested, download or order record, and the date of the request.
• Email preference data, including whether you gave optional permission to receive occasional SvereSystems emails and whether you later unsubscribe.
• Payment and billing information, where you buy a paid service or product. We do not receive or store your full payment-card details.
• Basic technical data, such as technical logs, browser or device information, IP address, referral information, and security or consent records where generated by the website or the providers used to run it.

Please do not send passwords, login credentials, special-category personal data, or information that is not needed for your enquiry or requested service.

3. Why we use personal data

To answer enquiries and assess fit

We use the information you submit to respond, review a Fit Check, and decide whether a SvereSystems service appears suitable.

Legal basis: taking steps at your request before a possible contract, and our legitimate interest in running clear business communications.

To provide a requested free resource

We use the email address entered at the Payhip checkout to provide access to the requested PDF, maintain the basic download record, and support receipt or re-download access where applicable.

Legal basis: providing the download you requested and operating the download service securely.

To send optional email updates

We send occasional practical notes, new field manuals, and relevant SvereSystems offers only where you have separately opted in. You can unsubscribe at any time.

Legal basis: your consent.

To provide paid services and manage records

When you buy a service, we use the necessary information to manage the order, prepare and deliver the work, communicate with you, handle payment administration, and meet accounting or tax duties.

Legal basis: performance of a contract, legal obligations, and legitimate interests in operating and protecting our business.

To keep the website working safely

We may use limited technical information to maintain security, prevent abuse, troubleshoot the site, and respect cookie or consent choices.

Legal basis: our legitimate interests in running a secure service, or consent where required for non-essential cookies or similar technologies.

4. Free PDF downloads and email updates

The SvereSystems free PDF checkout is provided through Payhip. Your email address is required there so the requested digital product can be recorded and made available to you.

Delivery is separate from marketing

You can download the PDF whether or not you opt in to marketing. A download record, receipt, or access email is about the requested resource; it is not the same as joining our future email list.

Optional marketing consent

At checkout, you may choose to tick a separate, optional checkbox to receive occasional practical notes, new field manuals, and relevant SvereSystems offers. It is not pre-ticked. If you do not tick it, we do not add you to the SvereSystems marketing list.

Where opted-in contacts are stored

When you opt in at Payhip checkout, your contact details are added to our MailerLite audience for SvereSystems emails. Every marketing email includes a simple way to unsubscribe. You can also email us at info@sveresystems.com to withdraw consent.

5. Services, payments, and delivery

SvereSystems provides written reviews and related digital materials. When you enquire about or purchase a service, we use the information reasonably necessary to assess the request, prepare the work, deliver it, and respond to service-related questions.

Paid services or products may use Stripe or another payment processor selected for the relevant checkout. Payment-card details are handled by the payment processor, not stored by SvereSystems.

Some delivery or order records may also be held by the checkout platform used for that product. Their own privacy terms apply to their handling of personal data alongside this notice.

6. Providers that help us operate SvereSystems

We do not sell personal data. We use service providers only where they help us run the website, communicate, deliver a requested service, or meet legal obligations. Depending on your interaction, these may include:

• ClickSites AI for website delivery and website-related infrastructure.
• Namecheap / Private Email for domain and email infrastructure.
• Google for business tools such as Gmail, Google Sheets, and cloud storage, where used.
• Make.com for operational workflow automation, where used.
• OpenAI for AI-assisted internal drafting or analysis support, where used in a service workflow.
• Payhip for digital-product checkout, delivery, download records, and the optional marketing-consent flow for the free PDF.
• MailerLite for storing and sending email to people who have separately opted in.
• Stripe for payment processing where a Stripe payment route is used.
• Silktide Consent Manager for cookie-consent choices, where applicable.

These providers may process personal data on our behalf, or may act as independent controllers for their own platform, payment, security, or legal obligations. The role depends on the service and the particular activity.

7. AI-assisted work and human review

Some SvereSystems service workflows may use AI-assisted tools to help organise submitted information and prepare internal working drafts. These tools support the work; they do not replace human judgement.

Final client-facing responses and written review documents are checked, edited, and approved by SvereSystems before delivery. We do not use fully automated decisions that produce legal or similarly significant effects for you.

8. International transfers

Some providers used by SvereSystems may process data outside the European Economic Area or use sub-processors in other countries. Where a transfer is relevant, we rely on the safeguards available under applicable data-protection law, such as an adequacy decision or contractual safeguards including Standard Contractual Clauses.

You can ask us for more information about the providers relevant to your interaction by emailing info@sveresystems.com.

9. How long we keep personal data

We keep personal data only for as long as it is needed for the reason it was collected, unless a longer period is required for accounting, tax, security, dispute handling, or legal claims.

• General enquiries and Fit Checks: normally up to 12 months after the last meaningful contact.
• Free PDF download records: for as long as reasonably needed to provide access, maintain security, or manage the download flow.
• Marketing contacts: until you unsubscribe, withdraw consent, or we no longer use the list for its stated purpose.
• Service-related communications and final work: normally for the engagement and up to 24 months afterwards where needed for service support, quality control, or dispute handling.
• Invoices and accounting records: for the period required by applicable law.

10. Your rights

Depending on the situation and applicable law, you may have the right to:

• ask for access to your personal data;
• ask us to correct inaccurate or incomplete data;
• ask for deletion or restriction of processing in certain cases;
• object to processing based on legitimate interests;
• withdraw consent at any time where processing is based on consent;
• ask for data portability where applicable; and
• make a complaint to the Finnish Data Protection Ombudsman.

To make a request, email info@sveresystems.com. We may ask for reasonable information to confirm your identity before acting on a request.

11. Cookies and third-party links

This website may use essential cookies and consent-related technologies. Any optional cookies or similar technologies are handled as described in our Cookie Policy.

The site may link to third-party platforms, including Payhip. Their privacy practices are governed by their own notices, not this one.

12. Changes and contact

We may update this notice when our services, tools, or legal obligations change. The current version will always be published here with its revision date.

For questions about this notice or the way SvereSystems handles personal data, contact:

SvereSystems
Operated by Sveresa Tmi
Business ID: 3592316-3
Finland
info@sveresystems.com